§ 2-278. Records control schedules

(a) In cooperation with department heads, the records management officer shall prepare records control schedules on a department-by-department basis, listing all records series created or received by the department and the retention period for each series, any record no longer created or received by the city that is still in its possession and for which the retention period on a records retention schedule issued by the state library and archives commission has not expired, and any record no longer created or received by the city that is still in its possession and for which the retention period on a records retention schedule issued by the state library and archives commission has expired, but which will not be destroyed as an obsolete record as provided for in V.T.C.A., Local Government Code § 203.044. Records control schedules shall also contain such other information regarding the disposition of city records as the records management plan may require.

(b) Each records control schedule shall be monitored and amended, as needed, by the records management officer on a regular basis to ensure that it is in compliance with records retention schedules issued by the state and that it continues to reflect the recordkeeping procedures and needs of the department and the records management program of the city.

(c) Before its adoption, a records control schedule or amended schedule must be submitted to and accepted for filing by the director and librarian of the state library and archives commission as provided by state law. If a schedule is not accepted for filing, the schedule shall be amended to make it acceptable for filing. The records management officer shall submit the records control schedules to the director and librarian of the state library and archives commission.

(d) Before its adoption, a records control schedule or amended schedule for a department must be approved by the department head and the city council.

(Ord. No. 725, § 9, 3-3-1997)

refstatelaw

Preparation and filing of records control schedules, V.T.C.A., Local Government Code § 203.041.